Fun and Food Programme for Children in Receipt of Benefits-related Free School Meals (Easter 2026)

{
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
  },
  "date": "2026-01-22T10:22:19Z",
  "id": "005630-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060be3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Durham",
        "postalCode": "DH1 5WB",
        "region": "UKC14",
        "streetAddress": "Corten House, Dunholme Close"
      },
      "contactPoint": {
        "email": "corporate.procurement@durham.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.durham.gov.uk/"
      },
      "id": "GB-PPON-PMPB-8772-VYWM",
      "identifier": {
        "id": "PMPB-8772-VYWM",
        "scheme": "GB-PPON"
      },
      "name": "Durham County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Council wishes to seek multiple Providers to deliver the Fun and Food programme to Children in Receipt of Benefits-related Free School Meals within the boundaries of County Durham. \nThis project utilises Department for Education (DfE) funding which is for school aged children in receipt of benefits related free school meals.\nAll providers must meet DfE framework of standards as below:\n\u2022\tFood Provision\n\u2022\tEnrichment Activities\n\u2022\tPhysical Activities\n\u2022\tIncreasing Awareness of Healthy Eating, healthy lifestyles, and positive behaviours\n\u2022\tSignposting and referrals and supporting families\n\u2022\tSafeguarding\n\u2022\tPolicies and Procedures\nPlease note - sessions do not need to be exclusively for children in receipt benefits-related Free School Meals, alternative funding may be sourced by the organisation to fund children ineligible for DfE funding i.e parents/carers may be charged for sessions by the activity organisation.",
    "documents": [
      {
        "description": "Tender documents can be accessed free of charge at www.open-uk.org",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.open-uk.org"
      },
      {
        "datePublished": "2026-01-22T10:22:19Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "005630-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/005630-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-13T10:00:00Z"
    },
    "id": "003150",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "You are required to complete the \u0027Easter Proposal\u0027 excel form to present a holistic view of your offer so the Council can assess your proposal which should address how you will meet the national standards as set out below against the requirements of the contract, including the indicative participant numbers, variety of proposed activities and geographic factors - the bid will be assessed as either a Pass or a Fail.\nThe Council reserves the right to undertake the following for DfE funded places: \n\u2022 Not award if Evaluators feel the proposal does not meet need;\n\u2022 Not award if Evaluators feel the proposal does not achieve value for money\n\u2022 Not award if Evaluators feel the demographic within the geographical area is not of deprivation i.e. the % of Children in Receipt of Benefits-related Free School Meals is not sufficient to achieve proposed number of participants\n\u2022 Apply tiebreak should there be a duplication of the same/similar activities in a given geographical area;\n\u2022 Approach bidders to reduce/increase participant numbers based on Evaluators professional judgement and knowledge of delivery in the geographical area; \n\u2022 Approach bidders to reduce/increase hours of delivery based on Evaluators professional judgement;\n\u2022 Approach bidders to deliver in another geographical area, based on Evaluators professional judgement and knowledge of gaps in delivery for geographical areas;\nEvaluators will use their professional judgement using the stated scoring to assess your proposal and how this will meet the requirements of the contract (healthy meal, enriching activities, physical activity and nutritional education) and achieves value for money. The evaluation criteria will be applied to the proposal(s) received.\nThe Council will consider in combination the following factors to determine the most appropriate provision (this is not an exhaustive list): \t\no\tService delivery location and/or \no\tValue for money and/or \no\tEnriching activities and/or \no\tHealthy meal provision and/or  \no\tNumber of places available and/or \no\tEngaging with those who are in receipt of benefit related Free          School Meals \no\tProfessional Judgement of the Evaluation Panel\nBidders must price on the basis that that you are making an offer on the terms of the Contract (including the service requirements) as supplied in this ITB.  All prices must be stated in pounds sterling and exclusive of VAT."
        },
        "contractPeriod": {
          "endDate": "2026-04-17T23:59:59+01:00",
          "startDate": "2026-04-07T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Successful Providers\u0027 contracts, as delivered under the Easter 2026 holiday provision, may be extended/varied to cover delivery in the Summer and or Christmas school holiday period. At the sole discretion of the Council, providers will be identified and approached for Summer and or Christmas delivery, this is likely to be dependent on successful achievement from Easter 2026 delivery under this contract and Commissioners professional judgement.\nIf Successful Providers meet the threshold that the Commissioner deems as successful delivery, they will be emailed a proposal form for completion for the next school holiday period. The same evaluation criteria will be applied to the subsequent proposals.\nThere is also a possibility that DCC may acquire funding from different sources that may be used for main school holidays, half term holidays or funding for participants to attend that are not in receipt of Benefits-related Free School Meals. Where this is the case successful providers will be updated regarding the scope of delivery."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 552950,
          "amountGross": 552950,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tender documents can be accessed free of charge at www.open-uk.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-20T10:00:00Z"
    },
    "title": "Fun and Food Programme for Children in Receipt of Benefits-related Free School Meals (Easter 2026)",
    "value": {
      "amount": 552950,
      "amountGross": 552950,
      "currency": "GBP"
    }
  }
}