Fusion21 Grounds Maintenance Framework (2026-30)

{
  "buyer": {
    "id": "GB-PPON-PGBM-5392-PVDH",
    "name": "Fusion 21 Foundation"
  },
  "date": "2026-01-21T14:52:03Z",
  "id": "005375-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060b4a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Prescot",
        "postalCode": "L34 1PJ",
        "region": "UKD71",
        "streetAddress": "Unit 2 Puma Court, Kings Business Park, Kings Drive"
      },
      "contactPoint": {
        "email": "tenders@fusion21.co.uk",
        "name": "Christine Pruden",
        "telephone": "+448453082321"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.fusion21.co.uk/"
      },
      "id": "GB-PPON-PGBM-5392-PVDH",
      "identifier": {
        "id": "PGBM-5392-PVDH",
        "scheme": "GB-PPON"
      },
      "name": "Fusion 21 Foundation",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-30T23:59:59+01:00"
    },
    "description": "Preliminary market engagement was carried out by the Fusion21 Members Consortium following the publication of a Preliminary Market Engagement Notice 2025/S 000-076149 (OCID: ocds-h6vhtk-05e692).\nThis tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the PA 2023.\nFusion21 is developing a 4-year framework for Grounds Maintenance. The framework will cover the provision of grounds maintenance and associated services for participating contracting authorities in the United Kingdom, in accordance with the objectives and requirements of the Procurement Act 2023 (PA23). \nThe scope includes but is not limited to:\n- Routine and reactive grass cutting, lawncare, and turf management.\n- Maintenance of hedges, shrubs, flowerbeds, and seasonal planting.\n- Weed control, including the use of approved herbicides and environmentally sustainable alternatives.\n- Tree Maintenance, pruning and arboriculture works.\n- Litter picking, leaf clearance, and general grounds tidiness.\n- Winter services, such as gritting and snow clearance (where applicable).\n- Associated inspections, reporting and compliance with relevant health and safety and environmental standards.\nThe framework aims to provide a compliant, flexible, and value for money route for contracting authorities to procure grounds maintenance services. It will support both national and regional coverage, with opportunities for SME\u0027s to participate.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-21T14:52:03Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "005375-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/005375-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-18T17:00:00+00:00"
    },
    "id": "Fusion21-0605",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Landscaping work",
            "id": "45112700",
            "scheme": "CPV"
          },
          {
            "description": "Fencing, railing and safety equipment installation work",
            "id": "45340000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural services",
            "id": "77300000",
            "scheme": "CPV"
          },
          {
            "description": "Planting and maintenance services of green areas",
            "id": "77310000",
            "scheme": "CPV"
          },
          {
            "description": "Sports fields maintenance services",
            "id": "77320000",
            "scheme": "CPV"
          },
          {
            "description": "Tree pruning and hedge trimming",
            "id": "77340000",
            "scheme": "CPV"
          },
          {
            "description": "Snow-clearing services",
            "id": "90620000",
            "scheme": "CPV"
          },
          {
            "description": "Ice-clearing services",
            "id": "90630000",
            "scheme": "CPV"
          },
          {
            "description": "Pest-control services",
            "id": "90922000",
            "scheme": "CPV"
          },
          {
            "description": "Litter collection services",
            "id": "90511300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The core demand from contracting authorities is for comprehensive grounds maintenance services. Sub-dividing the procurement into multiple lots is not considered to represent value for money, as the client-side cost of managing multiple small contracts would be disproportionate to any potential savings achieved. Contracting authorities are operating under significant resource pressures, which limits their ability to manage a number of separate contracts effectively. \nIn addition, multi-lots approach may prevent suppliers from bidding for highly fragmented requirements, where a significant proportion of cost the cost is as much in overheads and getting to site (travel time) as the task in hand. Certain elements of the scope are considered supplementary rather than core requirements, but their inclusion within a single framework may help deliver operational efficiencies. The lotting strategy is not thought to exclude any competent grounds maintenance suppliers as the ability to just bid for one region exists."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical / Quality Sub-Criteria:\nCase Studies\t: 12%\nScenario: 9%\nHealth \u0026 Safety: 6%\nRisk Management: 3%\nInnovation: 12%\nEnvironment \u0026 Sustainability: 6%\nSocial Value: 12%",
              "name": "Technical / Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial / Cost Sub-Criteria:\nCost Reimbursable - Contract fee / fee percentage: 10%\nSchedule of Rates: 10%\nNHF Estates Services SoR Adjustment: 10%\nDay Rates: 8%\nOut of Hours Working: 2%",
              "name": "Commercial / Cost",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-06-07T23:59:59+01:00",
          "startDate": "2026-06-08T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Call-off contracts may supply additional goods, services or works outside the scope of the description and CPV codes listed in this notice where the additional goods, services or works are ancillary to, but complementary to, goods, services or works that fall within the scope of the framework subject to the provisions of Section 74 of the Procurement Act 2023."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Legal and financial capacity requirements, as part of the conditions of participation, are detailed within the Procurement Specific Questionnaire (PSQ) and as described in Appendix A - ITT Document.\nMinimum insurance requirements:\nEmployers Liability - \u00a310m\nPublic Liability - \u00a35m\nFinancial capacity will be assessed in two stages against a single standard, which is whether a supplier is more likely than not to be trading in four years\u2019 time. Stage 1 is a screening assessment using three financial ratios as proxy indicators of financial capacity, based on the published definitions in the GCF Guidance Note on assessing and monitoring economic and financial standing. These metrics assess profitability, cashflow and the ability to repay debt with defined high-risk thresholds applied. A calculator tool is provided to allow suppliers to self-assess. Tenderers that meet the threshold for all three indicators, where none of the metrics result in a high-risk outcome, will automatically be deemed to meet the required standard and pass Stage 1. Tenderers that do not meet all three thresholds will be assessed further in Stage 2.\nStage 2 is a detailed assessment for tenderers that do not meet all Stage 1 thresholds. Suppliers will be invited to provide further information on their financial position, which may include management accounts, financial statements, accountant letters and details of connected persons or organisations. Assessments will be carried out by qualified accountants and informed by a wider range of evidence, including external credit reference agencies. A performance bond or parent company guarantee may be accepted as an alternative. Suppliers that fail to provide sufficient information or that remain high risk following the detailed assessment will be deemed to fail this condition of participation.\nFor the full list and details of the conditions of participation, please refer to the Procurement Specific Questionnaire (PSQ) and Appendix A of the ITT document.",
              "type": "economic"
            },
            {
              "description": "Technical ability requirements, as part of the conditions of participation, are detailed within the Procurement Specific Questionnaire (PSQ), Appendix C - Specification Document, and as described in Appendix A \u2013 ITT Document.\nIt is a requirement of the framework that suppliers have:\nWaste Handling\nWaste Carrier, Waste Broker or Waste Dealer Licence in England and/or a Registered Professional Carrier and Transporter of Waste in Scotland.\nHerbicide Application\nAt least 1 individual with a Certificate of Competence for using herbicides such as Level 2 Award in the Safe application of Pesticides\nTree Works\nAt least 1 individual with a recognised and relevant qualification at or above level 2 such as:\n- Level 2 Trees \u0026 Timber\n- Level 2 Arborist Chainsaw Operator\n- Level 2 Felling \u0026 Processing Trees\n- Level 3 Forestry \u0026 Arboriculture\n- Level 3 Aerial Cutting of Trees\nFull details of Capability Requirements\nAs set out in the Procurement Specific Questionnaire, Specification Document and ITT.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 85000000,
          "amountGross": 102000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "4% is the maximum possible fee percentage however this may be discounted. A fee typically between 1% and 4% will apply, depending on the value of the call-off contract and the level of services required. Refer to Schedule 9 of the Framework Agreement.",
        "id": "ocds-h6vhtk-060b4a",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.04
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The following risks could jeopardise the satisfactory performance of the Framework but because of their nature, may not be addressed in the public contract as awarded:\n- TUPE\n- Asset data\n- IT interfacing\n- Supply chain failure\nDetails of the Risk Register are available in the tender documentation.",
    "status": "active",
    "submissionMethodDetails": "The tender documents include:\n- Appendix A - Invitation to Tender\n- Appendix B - Fusion21 Framework Agreement\n- Appendix C - Specification\n- Appendix D - Stage 1 Screening Self Assessment\n- Appendix E - Suppliers Guide\n- Appendix F - Commercial Instruction\n- Appendix G - Response Forms\nThe tender documents are attatched to this notice but are readily accessible, electronically, and free of charge via the internet at the following address: https://fusion21.ukp.app.jaggaer.com\nTenders are to be submitted electronically via the above portal.\nA 3rd party copyrighted schedule of rates is avaiable following completion of a a non-disclosure agreement. Details are included in Appendix F.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The framework may be used by a contracting authority that is identified via the following link (https://www.fusion21.co.uk/permissible-users) and that is also a Member of the Members Consortium.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UK"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "Suppliers will be appointed per country/region. The maximum number of suppliers in each ITL Level 1 first-level region is 12.\nFor framework operation, refer to Schedule 10 - Direct Selection Process and Schedule 11 - Competitive Selection Process of the Framework Agreement.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-04T12:00:00+00:00"
    },
    "title": "Fusion21 Grounds Maintenance Framework (2026-30)",
    "value": {
      "amount": 85000000,
      "amountGross": 102000000,
      "currency": "GBP"
    }
  }
}