Provision of Washroom and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "date": "2026-01-16T11:54:41Z",
  "id": "003830-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060786",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "region": "UKG13",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Police \u0026 Crime Commissioner for Warwickshire is seeking to appoint a competent and reliable Supplier to deliver a fully managed washroom service across multiple Warwickshire Police sites. This below threshold opportunity is designed to encourage strong participation from small and medium sized enterprises (SMEs), specialist hygiene providers and organisations with local service capability.\nSuppliers will be responsible for delivering high quality, efficient and discreet hygiene services that support the Authority\u2019s aim of maintaining clean, safe and compliant facilities across its estate. The Authority particularly welcomes submissions from SMEs that can offer flexible, responsive and innovative approaches.\nService Requirements Include (but are not limited to):\n\u2022\tFemale washroom hygiene services, including planned sanitary waste collection and disposal, and the replenishment of hygiene consumables (e.g., pad dispensers, bag dispensers).\n\u2022\tMale washroom hygiene services, including water manager maintenance, replacement of urinal sleeves and planned urinal servicing.\n\u2022\tSpecialist waste services, including hazardous, non-hazardous, sharps, clinical, medical and PPE waste collection and disposal.\n\u2022\tOther hygiene services, such as door mat cleaning and replacement, nappy waste collection, and the installation/servicing of air freshening units.\nService Delivery Expectation\nThe Supplier shall provide a programme of planned, scheduled services across all relevant sites and must additionally be able to deliver ad-hoc services upon request, ensuring flexibility and responsiveness to operational policing needs.\nThe Authority seeks a Supplier who can demonstrate:\n\u2022\tConsistently high service standards aligned with policing operational requirements.\n\u2022\tMinimal disruption to day to day policing operations.\n\u2022\tProfessionalism and discretion, recognising the sensitive nature of police premises.\n\u2022\tThe ability to maintain clean, hygienic and compliant washroom environments.\n\u2022\tResponsive delivery of both planned and ad hoc services.\nAdditional Information\nSuppliers are strongly advised to review the full tender documents, available via the In-Tend e tendering portal https://sell2.in-tend.co.uk/blpd/publictenders. All details relating to the service scope, submission requirements and evaluation approach are contained within the tender pack.\nSite visits will take place on 27 January 2026\nSuppliers are strongly encouraged to register for a site visit, as it will support accurate pricing and understanding of the operational environment. Registration details are included within the Invitation to Tender on the In-Tend portal.\nContract Details\nThe contract will commence on 01 April 2026 with an initial term of 3 years with options to extend for 2 x 12 months at the Authority\u2019s discretion. The budget for this contract is \u00a330,000 (net) per annum inclusive of regular, reactive and ad-hoc services and all equipment and consumables for the next financial year.\nThe Authority reserves the right to award the contract directly under Schedule 5, paragraph 8 of the Procurement Act if the competitive procedure does not result in an acceptable tender.\nIn accordance with the provisions of schedule 5, paragraph 8 of the Procurement Act, the Authority reserves the right to make a future direct award of a contract to the existing supplier that are similar to existing goods, services and works provided under the scope of this contract.\nAll questions regarding this procurement should be made via the Correspondence function on the In-Tend portal.  Link to Supplier User guide for the In-Tend portal https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://sell2.in-tend.co.uk/blpd/publictenders"
      },
      {
        "datePublished": "2026-01-16T11:54:41Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "003830-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/003830-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-09T17:00:00+00:00"
    },
    "id": "WPA25-0062",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Air sanitisers",
            "id": "39811200",
            "scheme": "CPV"
          },
          {
            "description": "Automatic soap dispensers",
            "id": "39831700",
            "scheme": "CPV"
          },
          {
            "description": "Sanitary vending machines",
            "id": "42933100",
            "scheme": "CPV"
          },
          {
            "description": "Sanitary dispensing machines",
            "id": "42968200",
            "scheme": "CPV"
          },
          {
            "description": "Sanitary fixture installation work",
            "id": "45332400",
            "scheme": "CPV"
          },
          {
            "description": "Hygiene services",
            "id": "85142300",
            "scheme": "CPV"
          },
          {
            "description": "Non-hazardous refuse and waste treatment and disposal services",
            "id": "90513000",
            "scheme": "CPV"
          },
          {
            "description": "Radioactive-, toxic-, medical- and hazardous waste services",
            "id": "90520000",
            "scheme": "CPV"
          },
          {
            "description": "Medical waste services",
            "id": "90524000",
            "scheme": "CPV"
          },
          {
            "description": "Clinical-waste collection services",
            "id": "90524100",
            "scheme": "CPV"
          },
          {
            "description": "Clinical-waste disposal services",
            "id": "90524200",
            "scheme": "CPV"
          },
          {
            "description": "Removal services of biological waste",
            "id": "90524300",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          },
          {
            "description": "Bin-cleaning services",
            "id": "90918000",
            "scheme": "CPV"
          },
          {
            "description": "Facility related sanitation services",
            "id": "90920000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Supplier Assurance - Pass/Fail\nMandatory Questions - Pass/Fail\nTechnical \u0026 Social Value Questions and Pricing - 100 \nThe Authority is using a price per quality point method, dividing each supplier\u0027s price by it\u0027s quality score.\nFull and further details are provided in the Invitation to Tender and Supplier Response Documents."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "At the Authority\u0027s discretion the contract may be extended for 2 period of 12 months each."
        },
        "status": "active",
        "value": {
          "amount": 150000,
          "amountGross": 180000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/publictenders\nYou must submit one electronic copy of the entire tender response via the Tendering portal. Please clearly label the title of all electronic files uploaded so that they are easily identifiable.\nThe Tender must be completed in English.\nIn submitting your electronic copy via the Tendering portal, please upload your submission using the \u0027Attach documents\u0027 button \u2013 please do not send via any other method and please do not use the correspondence function as this will not be accepted. Please ensure that once attached you click \u2018Submit Response\u2019. Failure to submit by the required deadline will result in disqualification from the procedure.\nFollowing the return of complete submissions these will be assessed against the award criteria, process and scoring matrix as set out in the Invitation to Tender.\nNOTE: Large files may take some time to upload. We advise that you log-on to commence your upload process at least 2 hours prior to the deadline. \nThe preference is for all documents to be provided in PDF except for Excel Pricing files which should be submitted as live Excel files.  Zip files are permitted but please not place zip files within zip files. Please keep file names concise.\nUnless specifically requested, links or references to websites must not be provided as an answer in response to any question\nOnce you have submitted your tender the system will show you a receipt of your Return Submission and the status at the bottom of the tender submission will change to Return Submitted.\nThe tendering portal will allow you to update a tender / quotation once submitted, but only before the submission deadline. It is the latest submission that will be reviewed for the purposes of evaluation. \nOnce the Deadline for ITT submissions has passed, the portal will automatically lock ensuring no late submission can be made and Suppliers will not be able to modify any documents submitted or submit any further documentation.\nThe opening ceremony will be performed on or after Midday 12:00 hrs GMT 13th February 2026. All tenders will be opened and validated by personnel authorised to do so by the Authority.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-13T12:00:00+00:00"
    },
    "title": "Provision of Washroom and Associated Services",
    "value": {
      "amount": 150000,
      "amountGross": 180000,
      "currency": "GBP"
    }
  }
}