prj_7089 - Energy Management and Optimisation System (EMOS)

{
  "buyer": {
    "id": "GB-PPON-PBJQ-2231-ZRPG",
    "name": "Southern Water Services Limited"
  },
  "date": "2026-01-14T13:17:42Z",
  "id": "003099-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050b50",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Worthing",
        "postalCode": "BN13 3NX",
        "region": "UKJ27",
        "streetAddress": "Southern Water, Southern House"
      },
      "contactPoint": {
        "email": "TanzimAquib.Nabil@southernwater.co.uk",
        "name": "Tanzim Nabil",
        "telephone": "+447510380168"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.southernwater.co.uk"
      },
      "id": "GB-PPON-PBJQ-2231-ZRPG",
      "identifier": {
        "id": "PBJQ-2231-ZRPG",
        "scheme": "GB-PPON"
      },
      "name": "Southern Water Services Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-09-15T23:59:59+01:00"
    },
    "description": "Southern Water Services Limited (SWS) are looking to procure an Energy Management and Optimisation System (EMOS).\nThe following features and capabilities are considered mandatory for the new EMOS solution being subject of this procurement:\n\u2022\tPortfolio Management\n\u2022\tSorting and Grouping Functionality\n\u2022\tTariff Management\n\u2022\tInvoice Management\n\u2022\tHistorical Energy Data Storage\n\u2022\tAMR Meter Data Receiving Capability\n\u2022\tAPI Capability\n\u2022\tBudgeting, Forecasting, and Accruals Capability\n\u2022\tDashboarding and Data Visualisation Tools\n\u2022\tPortfolio Benchmarking, Energy Data Analysis, and Automated Exception Monitoring\n\u2022\tEnergy Reporting Functionality\n\u2022\tAccess,  Performance, and Interface Features\nThe following features are considered non-mandatory for the new EMOS solution being subject of this procurement. Tenderers are encouraged to outline any advanced capabilities within the appropriate response envelope for evaluation. However, the absence of these features will not result in disqualification from the tender process.\n\u2022\tPredictive Analytics \u0026 Machine Learning\n\u2022\tIntegrated Digital Mapping Service\n\u2022\tDashboard Sharing\n\u2022\tMobile Accessibility\n\u2022\tWeather (Rainfall) Data Capture\n\u2022\tCarbon Reporting\n\u2022\tFleet Data Capture\n\u2022\tRenewable PPA Management\n\u2022\tAI Chatbot Functionality\n\u2022\tDemand Response and Load Shifting\n\u2022\tIntegration with Onsite Renewables \u0026 Storage for Cost Optimisation\n\u2022\tReal-Time Energy Optimisation\n\u2022\tEV Charging and Smart Grid Integration\n\u2022\tIntegration with IoT Sensors\n\u2022\tEnergy Market Participation\n\u2022\tWater Consumption Management\nThe following associated services are mandatory for the new EMOS service provider to deliver as part of the scope of this project.\n\u2022\tImplementation Support\n\u2022\tOngoing Support and Maintenance\n\u2022\tChange Management\nThe following associated services are considered non-mandatory for the new EMOS service provider to deliver. Tenderers are encouraged to outline their service capabilities within the appropriate response envelope for evaluation. However, the absence of these capabilities will not result in disqualification from the tender process. \n\u2022\tInvoice Validation Service\n\u2022\tBureau Service\nSWS intends to achieve ISO 50001 certification during the initial term of the contract and expects the EMOS to play a foundational role.\nMore details about the scope of the project and SWS\u2019s requirements are available in the tender documentation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "The tender documentation will be published on the e-sourcing platform, Jaggaer:\nhttps://southernwater.ukp.app.jaggaer.com/\nFurther documentation uploads will follow the procedure outlined in the tender pack.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2026-01-14T13:17:42Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "003099-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/003099-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-30T16:00:00+00:00"
    },
    "id": "Prj_7089",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Energy-management services",
            "id": "71314200",
            "scheme": "CPV"
          },
          {
            "description": "Energy and related services",
            "id": "71314000",
            "scheme": "CPV"
          },
          {
            "description": "Environmental management",
            "id": "90710000",
            "scheme": "CPV"
          },
          {
            "description": "Environmental information systems",
            "id": "90714100",
            "scheme": "CPV"
          },
          {
            "description": "Portfolio management services",
            "id": "66140000",
            "scheme": "CPV"
          },
          {
            "description": "Database-management system",
            "id": "48612000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          },
          {
            "description": "Electricity",
            "id": "09310000",
            "scheme": "CPV"
          },
          {
            "description": "Electricity, heating, solar and nuclear energy",
            "id": "09300000",
            "scheme": "CPV"
          },
          {
            "description": "Database systems",
            "id": "48610000",
            "scheme": "CPV"
          },
          {
            "description": "Database software package",
            "id": "48611000",
            "scheme": "CPV"
          },
          {
            "description": "Data services",
            "id": "72300000",
            "scheme": "CPV"
          },
          {
            "description": "Electronic data management (EDM)",
            "id": "48613000",
            "scheme": "CPV"
          },
          {
            "description": "Software integration consultancy services",
            "id": "72227000",
            "scheme": "CPV"
          },
          {
            "description": "Data management services",
            "id": "72322000",
            "scheme": "CPV"
          },
          {
            "description": "Communications control system",
            "id": "32573000",
            "scheme": "CPV"
          },
          {
            "description": "Energy-efficiency consultancy services",
            "id": "71314300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per the tender documentation available in the sourcing portal, Jaggaer, please note that the PQQ is the first stage of the tender. Further stages (ITT and Demo), along with their award criteria, will be announced to qualified bidders in due course.",
              "name": "PQQ-Technical",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-02-29T23:59:59+00:00",
          "maxExtentDate": "2041-03-31T23:59:59+01:00",
          "startDate": "2026-09-28T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "We anticipate an implementation period commencing on the contract start date of 28/09/2026. The EMOS service start date is expected to be 01/03/2027. The initial term for the EMOS service is five years. The contract may then be extended by a period or periods totalling nine years and one month."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per PQQ-Q questions",
              "type": "economic"
            },
            {
              "description": "As per PQQ-T questions",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amountGross": 6500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Southern Water Services Limited (SWS) will conduct this procurement under the Competitive Flexible Procedure, as defined in the Procurement Act 2023. This approach enables a streamlined and adaptable process designed to ensure compliance while promoting fair competition and market engagement. The procurement will follow a three-stage process.\nTenderers will be required to complete a Pre-Qualification Questionnaire (PQQ), which sets out Southern Water\u2019s standard mandatory requirements for tendering relating to (but not limited to) Tenderers\u2019 legal and financial capacity, as well as their basic capability to deliver the contract.\nThe PQQ establishes the minimum Conditions of Participation. There is an additional scored technical section within the PQQ. The PQQ envelope clearly identifies any questions that may result in exclusion from the process. SWS will take a maximum of five top-scoring Tenderers through to the next stage of the process.\nThe Invitation to Tender (ITT) will be the second stage of the procurement process. It will consist of Technical and Commercial envelopes. Details of the ITT, including the questions, evaluation criteria, and the weightings of the envelopes, will be published to the qualified Tenderers at the start of the ITT stage.\nThe top two scoring Tenderers from the ITT stage will be invited to a two-step Demo stage. Details of this stage, including the demo tasks, will also be published at the start of the ITT stage to all Tenderers that qualify for the ITT stage.\nThe entire procurement process will be conducted electronically via Southern Water\u2019s e-sourcing platform, Jaggaer:\nhttps://southernwater.ukp.app.jaggaer.com\nTenderers must be registered on:\n\u2022\tJaggaer e-sourcing portal\n\u2022\tCentral Digital Platform, as required under the Procurement Act 2023"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at\nhttps://southernwater.ukp.app.jaggaer.com/\nAdditional information can be obtained from the above-mentioned address\nTenders or requests to participate must be submitted electronically via\nhttps://southernwater.ukp.app.jaggaer.com/\nTenders or requests to participate must be submitted to the above-mentioned address\nIf you are interested in bidding for this tender, please be aware that you will need to have registered on the central digital platform before you will be able to bid. This will require you to complete some information and then you will be provided with a unique identifier. For more information on how to register, please follow the below link:\nhttps://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-13T16:00:00+00:00"
    },
    "title": "prj_7089 - Energy Management and Optimisation System (EMOS)",
    "value": {
      "amountGross": 6500000,
      "currency": "GBP"
    }
  }
}