Supply and Installation of Audio-Visual Devices

{
  "buyer": {
    "id": "GB-COH-07551959",
    "name": "GLF SCHOOLS"
  },
  "date": "2026-01-13T17:07:29Z",
  "id": "002865-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060522",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHBQ-3225-WLBD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Banstead",
        "postalCode": "SM7 1AG",
        "region": "UKJ26",
        "streetAddress": "The Beacon School"
      },
      "contactPoint": {
        "email": "cconnolly1@glfschools.org",
        "name": "Cath Connolly"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-07551959",
      "identifier": {
        "id": "07551959",
        "scheme": "GB-COH"
      },
      "name": "GLF SCHOOLS",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-24T23:59:59Z"
    },
    "description": "The Trust is seeking experienced audio-visual providers to supply and install audio-visual devices in several of its schools",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-10231",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10231"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-10232",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10232"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-10233",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10233"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-10234",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10234"
      },
      {
        "accessDetails": "Tender Return Documents will be provided to interested bidders by email.  These documents comprise:\nAppendix 1 - Form of Tender\nAppendix 2 - Schedule of Prices\nAppendix 3 - Mandatory Questions and References\nAppendix 4 - Technical Quality Questions\nAppendix 5 - Conflict of interest declaration\nAppendix 6 - Confidential information declaration\nAppendix 7 - Non-Collusion / Non-Canvassing declaration\nInterested bidders should contact Cath Connolly at cconnolly1@glfschools.org, requesting copies of the Tender Return Documents for GLF-0018.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2026-01-13T17:07:29Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002865-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002865-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-23T12:00:00Z"
    },
    "id": "GLF-0018",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Audio-visual equipment",
            "id": "32321200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI62"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI63"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ1"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Describe how the proposed AV equipment solution matches the Trust\u0027s specification and what quality assurance measures you employ to ensure the AV equipment\u0027s durability and performance over time.",
              "name": "TQQ01 - Proposed Solution",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please provide a plan for the installation process, including resources, timeline and measures to minimise disruption to school activities",
              "name": "TQQ02 - Project Implementation",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please explain how you will handle integration of the new AV equipment with our existing classroom devices",
              "name": "TQQ03 - Integration with Classroom Devices",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "What after-sales support and maintenance services do you offer?  What training will you provide to our staff to ensure they can confidently operate and maintain the AV equipment?",
              "name": "TQQ04 - After-Sales Support and Training",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please describe how your organisation will deliver meaningful social value and contribute to environmental sustainability throughout the delivery of this contract.",
              "name": "TQQ05 - Social Value and Sustainability",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2026-05-25T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The minimum annual turnover for a bidder shall be \u00a3400,000.\nBidders must agree to contract under the terms and conditions provided at Annex B to the Invitation to Tender document.\nBidders must have, or must be prepared to commit to obtain prior commencement of the Contract, the following levels of insurance:\n-\tProduct Liability \u00a35 million\n-\tEmployer\u0027s Liability \u00a35 million\n-\tPublic Liability \u00a35 million \n-\tProfessional Indemnity cover \u00a31 million\nBidders must be compliant with UK GDPR and the Data Protection Act 2018\nAll of the individuals carrying out the Contract will be required to be subject to an enhanced DBS (Disclosure and Barring Service) check.\nBidders must provide a Health \u0026 Safety Policy compliant with current legislative requirements.\nBidders must have a Carbon Reduction Plan in line with PPN 06/21 (where applicable).\nBidders must have a Modern Slavery Statement (if required by law).",
              "type": "economic"
            },
            {
              "description": "Bidders must hold the following certifications (or equivalent internal policy documents):  ISO 9001 and ISO 14001.\nBidders must employ at least 3 manufacturer-certified engineers (i.e. HikVision, Promethean, SMART etc).\nBidders must have successfully delivered at least 3 similar projects, involving delivery installation and integration of AV devices during the last 3 years, to educational customers.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 300000,
          "amountGross": 360000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "This tender is a two-stage process. \nThe first stage is to invite potential bidders to submit tenders, comprising a written response and a financial offer.  Tender documentation is attached to this notice, which will give potential bidders an overview of the procurement project.  INTERESTED BIDDERS MUST THEN REQUEST COPIES OF THE TENDER RETURN DOCUMENTS - please refer to the Documents section of this notice.  \nTender submissions will be evaluated and moderated, and up to the three Most Advantageous Tender responses will be shortlisted and invited to a second stage.\nAt the second stage, bidders will present their solutions to the Trust and answer any clarification questions raised by the Trust.  Further evaluation and moderation of the bids will be undertaken by the Trust, which will include obtaining satisfactory references of the shortlisted bidders."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted by email to procurement@glfschools.org, for the attention of Cath Connolly.  \nSubmissions should be clearly marked in the subject heading of the email as \"Response to GLF-0018 Tender\"",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-18T17:00:00Z"
    },
    "title": "Supply and Installation of Audio-Visual Devices",
    "value": {
      "amount": 300000,
      "amountGross": 360000,
      "currency": "GBP"
    }
  }
}