260018 - Provision of Gas Detection and Gas Controls Maintenance Services

{
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen\u0027s University Belfast"
  },
  "date": "2026-01-13T16:17:08Z",
  "id": "002828-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06050c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT7 1NN",
        "region": "UKN06",
        "streetAddress": "University Rd"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk",
        "name": "D\u00f3nall Patton"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.qub.ac.uk/"
      },
      "id": "GB-NIC-101788",
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "name": "Queen\u0027s University Belfast",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-23T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "On satisfactory completion of all job requests, and following sign off by Queen\u0027s, invoices should be emailed directly to Queen\u2019s Accounts Payable Office at p2pinvoices@qub.ac.uk quoting the relevant University purchase order number, Helpdesk job request number (if applicable), details of work carried out and costs clearly broken down into labour (hours x tendered rates) and materials.  A copy of the work sheet should also be attached.  Where an invoice covers work carried out in several buildings, the costs associated with each building should be clear.  Invoices submitted which do not meet the above criteria will be returned to the Supplier for amendment."
    },
    "description": "This contract is for the provision of Gas Detection and Gas Controls Maintenance Services to Queen\u2019s. The scope of this contract includes the following:-\n\u2022\tPlanned preventative maintenance.\n\u2022\tReactive maintenance and repairs under a 24 hour callout service.\n\u2022\tEnd of life sensor cell replacement.\n\u2022\tSensor upgrading and replacement.\n\u2022\tSupply, installation and commissioning of gas controls systems.\nThe gas detection systems covered by this contract include those in boiler houses, kitchens and laboratories, in addition to gas controls and gas pressure proving systems. Throughout the campus, currently there are approximately 95 boiler house and kitchen gas detection systems, 274 lab gas detection systems,  and we estimate approximately 1700 sensor cells will need to be replaced over the course of the contract. There are several different manufacturers in use including Oldham, Merlin S\u0026S Northern, Crowcon, Flamefast and Analox.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-13T16:17:08Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002828-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002828-2026"
      }
    ],
    "hasRecurrence": true,
    "id": "260018",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of gas-detection equipment",
            "id": "50413100",
            "scheme": "CPV"
          },
          {
            "description": "Gas-detection equipment",
            "id": "38543000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "\u2022\tMandatory Requirement \u2013 Training / Experience Requirements for Callout Engineers Working on the Contract\n\u2022\tWork Methods (12 %)\n\u2022\tAvailability of Spare Parts (4%)\n\u2022\tQuality Management (4%)\n\u2022\tSustainable Procurement (5%)\n\u2022\tPrice (75%)",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "\u2022\tMandatory Requirement \u2013 Training / Experience Requirements for Callout Engineers Working on the Contract\n\u2022\tWork Methods (12 %)\n\u2022\tAvailability of Spare Parts (4%)\n\u2022\tQuality Management (4%)\n\u2022\tSustainable Procurement (5%)\n\u2022\tPrice (75%)"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Options to extend contract duration by up to a further 24 months"
        },
        "status": "active",
        "value": {
          "amount": 375000,
          "amountGross": 450000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-01-06T23:59:59Z"
        }
      ]
    },
    "riskDetails": "Risks that Queen\u2019s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification.  The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.\nThese risks include:\nDuring the contract period it may become impossible or uneconomic to source replacement parts etc., particularly for older systems. This may require part or all of the sensors, control panels or entire gas detection system to be replaced by the Supplier, where a sensor cell or more minor repair was anticipated.\nIt is known that there may be potential for technical developments in gas detection systems which may result in the need for alternative systems or parts from those currently in use, which cannot be adequately quantified or estimated at this time, pending future technical developments.",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-10T16:00:00+00:00"
    },
    "title": "260018 - Provision of Gas Detection and Gas Controls Maintenance Services",
    "value": {
      "amount": 375000,
      "amountGross": 450000,
      "currency": "GBP"
    }
  }
}