Provision of Cleaning Services to The University of South Wales Group

{
  "buyer": {
    "id": "GB-CHC-1140312",
    "name": "University of South Wales"
  },
  "date": "2026-01-12T10:20:22Z",
  "id": "002144-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05abb9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pontypridd",
        "postalCode": "CF37 1DL",
        "region": "UKL15",
        "streetAddress": "University of South Wales,"
      },
      "contactPoint": {
        "email": "gemma.selway1@southwales.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-CHC-1140312",
      "identifier": {
        "id": "1140312",
        "scheme": "GB-CHC"
      },
      "name": "University of South Wales",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-30T23:59:59+01:00"
    },
    "description": "The University of South Wales Group is seeking to appoint a single contractor to manage its provision of Cleaning Services across the group. The Group includes:\nThe University of South Wales\nUSW Student Union\nRoyal Welsh College of Music \u0026 Drama\nThe College Merthyr Tydfil\nThe successful contractor will deliver comprehensive daily cleaning, deep cleans and accommodation cleaning across the University of South Wales Group. The start date for this service will be 1st August 2026.USW operates different cleaning specifications for different areas of its campuses. Areas which are student facing i.e. entrances, washrooms and classrooms fall under an output specification whereby a set standard is to be maintained. Areas which are not student facing i.e. staff offices, fall under an input cleaning specification whereby cleaning will be completed to the required standard once every two weeks. \nThe scope of services includes, but is not limited to, the following:\nGeneral Cleaning Duties\nWashroom Cleaning\nHigh-Touch Surface Sanitisation\nEntrance and Reception Areas\nWaste Management\nPeriodic and Reactive Cleaning\nQuality Assurance and Reporting\nStaffing and Supervision\nEnvironmental and Health \u0026 Safety Compliance\nInnovation \nVehicles \nPest Control \nWindow Cleaning \nWashroom Services .",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-12T10:20:22Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002144-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002144-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-23T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-02-06T12:00:00+00:00",
    "id": "2045",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sewage, refuse, cleaning and environmental services",
            "id": "90000000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and polishing products",
            "id": "39800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL15"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Capacity \u0026 Capability",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-07-31T23:59:59+01:00",
          "maxExtentDate": "2036-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "five year original term with optional annual extension up to a ten year term. "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As part of the tender evaluation process, suppliers will be subject to a financial credit check using Creditsafe. Where a supplier\u2019s Creditsafe risk score is below 50, USW may undertake a further review of the supplier\u2019s accounts. Should this assessment identify any financial red flags, the supplier may be required to provide satisfactory evidence of financial support, such as a parent company guarantee or a bank guarantee, or evidence of how they will mitigate the risk of their financial standing.",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 23769261,
          "amountGross": 28523113,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1: Invitation to Participate \nThe Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response by the WPSQ Return Date set out in the Procurement Timetable set out in section B3. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more and pass the WSPQ will be invited to Stage 2 (the \u201cShortlisted Suppliers\u201d) \nStage 2: Tender stage \nFollowing Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT.  \nFollowing the submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with suppliers. Should this take place suppliers will be invited to submit best and final offers.  "
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "USW has identified a range of known knowns, known unknowns, and unknown knowns associated with a long-term cleaning services contract. While the current estate and service requirements are clearly defined, foreseeable changes such as estate expansion, decommissioning of buildings, mergers, and regulatory change may necessitate contract modification over the 10-year term.",
    "status": "active",
    "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/65070555019BA370622F",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "title": "Provision of Cleaning Services to The University of South Wales Group",
    "value": {
      "amount": 23769261,
      "amountGross": 28523113,
      "currency": "GBP"
    }
  }
}