Grass Cutting & Grounds Maintenance Contract 1st April 2026 - 31st March 2028

{
  "buyer": {
    "id": "GB-PPON-PCGN-2355-TPMX",
    "name": "Ivybridge Town Council"
  },
  "date": "2026-01-09T17:37:22Z",
  "id": "002066-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06034a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ivybridge",
        "postalCode": "PL21 0SZ",
        "region": "UKK43",
        "streetAddress": "Town Hall, Erme Court, Leonards Road"
      },
      "contactPoint": {
        "email": "townhall@ivybridge.gov.uk",
        "name": "K Elliott-Turner",
        "telephone": "01752 893815"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.ivybridge.gov.uk"
      },
      "id": "GB-PPON-PCGN-2355-TPMX",
      "identifier": {
        "id": "PCGN-2355-TPMX",
        "scheme": "GB-PPON"
      },
      "name": "Ivybridge Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Ivybridge Town Council owns, manages or maintains a range of open spaces, woodland, leisure and play facilities across the Parish of Ivybridge, either directly or through maintenance agreements with third parties.\nThe Town Council also undertakes the cutting of selected roadside verges on behalf of Devon County Council. \nExisting contractual arrangements are due to conclude and, as a result, the Town Council is undertaking a formal procurement exercise to appoint a contractor to deliver these services under a new contract.\nThe purpose of this tender is to appoint a suitably experienced and competent contractor to carry out grass cutting and grounds maintenance works in accordance with the requirements set out in the Invitation to Tender (including the Contract Specification) and associated documents. The successful tenderer will be responsible for delivering the services to the standards, frequencies and locations detailed therein.\nThe contract period is 1st April 2026 to 31st March 2028 (two-year contract)",
    "documents": [
      {
        "description": "Covering letter includes submission requirements and deadline",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10112",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10112"
      },
      {
        "description": "Invitation to Tender (including Contract Specification) - Grass Cutting \u0026 Grounds Maintenance Contract 2026 - 2027 ITC",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10113",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10113"
      },
      {
        "description": "Form of Tender - Grass Cutting \u0026 Grounds Maintenance Contract 2026 - 2028 ITC",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-10114",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10114"
      },
      {
        "description": "Map showing whole town grass cutting \u0026 grounds maintenance requirements",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10115",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10115"
      },
      {
        "description": "Ivybridge Town Council map \u0026 locations",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10116",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10116"
      },
      {
        "description": "Map - Ivybridge Town Council owned park - Filham Park",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10117",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10117"
      },
      {
        "description": "Map - Ivybridge Town Council park - MacAndrews Field",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10118",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10118"
      },
      {
        "description": "Map - Ivybridge Town Council park - Victoria Park",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10119",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10119"
      },
      {
        "description": "Map - new area added to verge cutting - Langham Levels",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10120",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10120"
      },
      {
        "description": "Map - new area added to verge cutting - Cole Lane roundabout verge",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-10121",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10121"
      },
      {
        "datePublished": "2026-01-09T17:37:22Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002066-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002066-2026"
      }
    ],
    "id": "GCGM2628",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Production of a valid copy of Public Liability Insurance of at least \u00a310million \t\nProduction of a valid copy of Employers Liability Insurance to an amount at least \u00a35million (only if appropriate)\t\nProduction of a copy of your Business Health \u0026 Safety Policy\t\nProduction of a Task-Specific Risk Assessment and Method Statements including reference to relevant HSE guidance and safe systems of work, including any other businesses who may be used on a sub-contract basis\t\nWork-related qualifications and certificates of competence\t\nProof of having carried out similar types of work to good standards - this must include as a minimum - two references with examples of work carried out and referees\u0027 contact details\t\nCertificate of Registration under the Waste (England and Wales) Regulation 2011 to be provided by the main contractor or sub-contractor\t\nWhen assessing tenders for this contract, the Council will consider the following areas:\nPrice - full and final cost over the term of the contract\nQuality - supplier\u0027s ability to perform the contract to the highest standards, based on references and previous examples of work\nExperience - evidence of supplier\u0027s relevant knowledge and experience (years in business and references)\nSocial Value - evidence of social value for previous clients - please provide examples\nEnvironment/Ecology - evidence of supplier\u0027s knowledge and experience of environment, biodiversity, ecology, etc\nTenders will be evaluated in a fair and transparent manner in accordance with Ivybridge Town Council\u0027s Standing Orders and Financial Regulations.  Submissions will first be assessed for compliance with the mandatory requirements set out in the tender documents.  Compliant tenders will then be evaluated against the following criteria: Price, Quality, Experience, Environment/Ecology and Social Value.  Price will carry the greatest weighting in the evaluation of tenders.  Social Value and environmental considerations will be assessed proportionately, having regard to the size and nature of the contractor.  Ivybridge Town Council is not bound to accept the lowest or any tender or tender."
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 30000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders must be returned in a sealed envelope clearly marked:\n\"Private and Confidential - Grass Cutting and Grounds Maintenance Contract Tender\"\nand delivered either by post or by hand to:\nThe Town Clerk\nIvybridge Town Council\nTown Hall, Erme Court\nLeonards Road\nIvybridge\nDevon\nPL21 0SZ\nIn addition to the hard copy submission, tenderers are requested to provide an electronic version of their tender either:\n\u2022\ton a USB data stick,\n\u2022\tby email, or\n\u2022\tvia a secure downloadable link (for example Microsoft OneDrive or WeTransfer).\nIf by email, please send to townclerk@ivybridge.gov.uk\nFurther details available on our website www.ivybridge.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-16T12:00:00Z"
    },
    "title": "Grass Cutting \u0026 Grounds Maintenance Contract 1st April 2026 - 31st March 2028",
    "value": {
      "amountGross": 30000,
      "currency": "GBP"
    }
  }
}