Integrated Project Management Information System (PMIS) Tender Notice

{
  "buyer": {
    "id": "GB-COH-RC000726",
    "name": "Ulster University"
  },
  "date": "2026-01-07T09:28:55Z",
  "id": "000903-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ecd1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "region": "UKN0C",
        "streetAddress": "Cromore Road"
      },
      "contactPoint": {
        "email": "procurement_enquiries@ulster.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.ulster.ac.uk/"
      },
      "id": "GB-COH-RC000726",
      "identifier": {
        "id": "RC000726",
        "scheme": "GB-COH"
      },
      "name": "Ulster University",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-16T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As per Schedule 5: Charges and Payment of Document 2 - Terms and Conditions of Contract Services EXP2305."
    },
    "description": "Ulster University has been using Microsoft\u0027s Project Online (POL) system since 2019. Following Microsoft\u0027s recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for\nalternative solutions from potential service providers in the marketplace to deliver the following aims:\n- Establish a \"single source of truth\" for all project data.\n- Standardise templates, reports, and processes.\n- Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials.\n- Be scalable, secure, and future proof.\n- Support strategic, executive, and operational reporting levels.\n- Usability of the system is considered key.\n- Migrate the current POL data and system to the future system.\nWe are seeking options available to the University currently available in the market to include:\n- Strategic alignment, prioritisation and what-if analysis;\n- Portfolio, programme and project management;\n- Project planning, management, and execution;\n- Task management;\n- Financial management;\n- Reporting and analytics;\n- Benefits management;\n- Risk and issue management;\n- Change request management;\n- Dependency management;\n- POL Migration process; and\n- Intuitive User Experience and Interface.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-07T09:28:55Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "000903-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/000903-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-28T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CfT 6282386 EXP/2305",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software implementation services",
            "id": "72263000",
            "scheme": "CPV"
          },
          {
            "description": "Software supply services",
            "id": "72268000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Questions QS-01 - QS-05",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Commercial Submission",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-30T23:59:59+01:00",
          "maxExtentDate": "2030-03-30T23:59:59+00:00",
          "startDate": "2026-03-31T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of the Terms and Conditions of Contract."
        },
        "renewal": {
          "description": "The Contract will be for two (2) years initially, with an option to extend for any periods up to an including twenty-four (24) months. "
        },
        "status": "active",
        "value": {
          "amount": 260000,
          "amountGross": 312000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-01T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "As per RISK AND INSURANCE section of Document 2 - Terms and Conditions of Contract Services EXP2305.",
    "status": "active",
    "submissionMethodDetails": "https://etendersni.gov.uk/epps/home.do",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-04T23:59:59+00:00"
    },
    "title": "Integrated Project Management Information System (PMIS) Tender Notice",
    "value": {
      "amount": 260000,
      "amountGross": 312000,
      "currency": "GBP"
    }
  }
}