Project Management Services

{
  "buyer": {
    "id": "GB-COH-07559901",
    "name": "CHILTERN LEARNING TRUST"
  },
  "date": "2026-01-05T12:47:50Z",
  "id": "000287-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f5b9",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PXDR-1544-DBVQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Luton",
        "postalCode": "LU3 3QN",
        "region": "UKH21",
        "streetAddress": "C/O Redgrave Children \u0026 Young People\u0027s Centre"
      },
      "contactPoint": {
        "email": "jleech@chilternlearningtrust.org",
        "name": "Jean Leech"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.chilternlearningtrust.org/"
      },
      "id": "GB-COH-07559901",
      "identifier": {
        "id": "07559901",
        "scheme": "GB-COH"
      },
      "name": "CHILTERN LEARNING TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-27T23:59:59Z"
    },
    "description": "CLT is publishing this Invitation to Tender in order to appoint a Project Management Consultancy to support our capital investment programme for an initial three year period, with options to further extend by two further 1 year periods.\nOur capital investment programme is funded by a combination of SCA grant and a further annual contribution made by each of our schools. Prioritisation of that funding each year is guided by criteria set by our Trustees and building condition data.\nThe appointed consultancy will support the further development of a Trust-wide Asset Management Plan (AMP) that aligns with the DfE Good Estate Management for Schools (GEMS) framework. \nThe AMP will consolidate existing fabric and M\u0026E condition data and provide a structured basis for planned preventative maintenance (PPM) and capital investment planning across the estate.\nThe objective of the support provided by the appointed consultancy is to:\nEstablish a consistent condition dataset across all schools in the Trust.\nPrioritise maintenance and lifecycle investment works in a transparent and evidence based manner.\nSupport Trust budget planning, compliance obligations, and strategic estate decision making.\nIn addition, the appointed consultancy will provide a range of services in a framework agreement.\nIt is envisaged a single supplier will be appointed to fulfil all requirements under the framework agreement.\nAs specific projects are not yet defined and subject to allocation of funding from the DfE, there is no commitment to particular volumes of business under the framework agreement. All support required will be provided by suitably qualified staff within the appointed organisation and provide the following call off services:\nPrepare Scope of Works or Design Brief\nWork up a programme to deliver projects by agreed dates with the Estates Manager\nDevelop detailed design\nProvide a list of contractors (names \u0026 email contact details) following PQQ, who should be alerted to the project for bidding purposes\nPrepare draft tender documents including detailed evaluation criteria and liaise with the Trust to reach a final version which will be advertised to the open market\nRespond to any project specific tender clarifications\nEvaluate all the tender bids, documenting your analysis, scoring and commentary against the evaluation criteria, providing a tender evaluation report and recommendation on which contractor(s) should be appointed and why and providing detailed feedback for those contractor(s) who were unsuccessful and communicating this feedback to those contractors\nFollowing endorsement or agreement of the preferred contractor(s), draft a contract using an appropriate JCT format; The Trust will need to endorse and sign the contract, but the appointed organisation is responsible to issuing to the contractor(s) and following through on signatures\nThe appointed organisation will be required to operate independently of CLT staff but be accountable to the Estates Manager\nThe appointed organisation will liaise and deal with the Estates Manager to deliver the agreed programme of work on time and on budget to the satisfaction of all\nRisk management and analysis and develop and maintain a project risk register\nManagement and liaison with appointed sub-consultants, including:\nBuilding surveyor\nCost management\nTown and Country planning advisers\nBuilding Control advisers\nM\u0026E engineering\nStructural and Civil Engineering\nManage the works until handover\nChair and minute meetings with CLT, stakeholders and contractors\nThe appointed organisation will communicate regularly with the Estates Manager updating regularly in writing and through onsite meetings.\nCarry out regular site inspections during the works and provide progress updates to the Estates Manager\nCarry out monthly valuations and monthly predicated final accounts\nFinal account preparations for approval by Estates Manager\nIssuing all contractual certification\nPrepare snagging lists and chair handover and commissioning meetings\nEnd of defects period final inspection meetings\nUndertake Principal Designer duties under CDM2015 and Building Regulations\nUndertake HSE construction (Design and Management) Regulations 2015\nClerk of work\nAct as Contract Administrator, where required\nOther survey work\nOccasionally the Estates Manager may have requirements for survey work to be undertaken and other ad hoc advice and guidance so unit costs for these should also be provided in the tender exercise:\nBuilding/area condition survey report incl M\u0026E\nMeasured survey\nSchedule of accommodation and BB103 comparison\nDrainage survey\nDue diligence survey\nSupport in applying for DfE and other grants related to projects",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9748",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9748"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-9749",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9749"
      },
      {
        "datePublished": "2026-01-05T12:47:50Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "000287-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/000287-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-27T23:59:59Z"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05f5b9",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Development services of real estate",
            "id": "70110000",
            "scheme": "CPV"
          },
          {
            "description": "Construction-related services",
            "id": "71500000",
            "scheme": "CPV"
          },
          {
            "description": "Technical testing, analysis and consultancy services",
            "id": "71600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service delivery",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
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              "type": "quality"
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              "name": "Presentation",
              "numbers": [
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                  "number": 20,
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              "type": "quality"
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            {
              "name": "Professional Fees",
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              "type": "price"
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            {
              "name": "Account management",
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              "type": "quality"
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              ],
              "type": "cost"
            },
            {
              "name": "Support for asset management planning",
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              "type": "cost"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-23T23:59:59+01:00",
          "maxExtentDate": "2031-05-23T23:59:59+01:00",
          "startDate": "2026-05-24T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "A range of potential services as set out in the ITT"
        },
        "renewal": {
          "description": "2 x 12 month extensions possible at discretion of client"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-05T23:59:59Z"
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      ]
    },
    "status": "active",
    "submissionMethodDetails": "Tenders must be returned via email to the Trust\u0027s Director of Finance and Compliance TKelly@chilternlearningtrust.org\nhttps://www.chilternlearningtrust.org/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-02T23:59:59Z"
    },
    "title": "Project Management Services",
    "value": {
      "amount": 700000,
      "amountGross": 840000,
      "currency": "GBP"
    }
  }
}