Supply of Electrical Material 92TS for Central Line Improvement Programme (CLIP)

{
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "date": "2026-01-05T12:24:38Z",
  "id": "000275-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051c4f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "allenawatefe@tfl.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "name": "Transport for London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-07-22T23:59:59+01:00"
    },
    "description": "The three categories outlined above will be procured under a single tender, structured into three separate lots using a Competitive Flexible Procedure that will result in the award of one or more utilities contracts in accordance with the Procurement Act 2023:\n\u2022\tLot 1 (estimated \u00a33.1m):\nBespoke ECN components Harnesses are required by critical DTS (Data Transmission System) and PIS (Passenger Information System) parts. These bespoke components also form part of the design integration for the other saloon systems, i.e. CCTV. The design has been verified and validated. \nPrevious market engagement indicates limited interest from 3rd party suppliers for the Bespoke ECN harness scope. Therefore, Bespoke ECN harnesses are separated from the remaining ECN scope to ensure competition for Lots 2 and 3 is not restricted.\n\u2022\tLot 2 (estimated \u00a3772,800):\nAll remaining ECN harnesses will be made available to qualified suppliers with the capability and interest to deliver complete harness assemblies. This approach is designed to promote competition.\n\u2022\tLot 3 (estimated \u00a3701,730):\nA range of electrical miscellaneous parts will be procured with reference to specialised packaging and labelling in the correct sequence to support efficient installation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-05T12:24:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "000275-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/000275-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-08T23:59:59Z"
    },
    "expressionOfInterestDeadline": "2026-01-08T23:59:59Z",
    "id": "WS2529583306",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Railway and tramway locomotives and rolling stock and associated parts",
            "id": "34600000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Railway equipment",
            "id": "34940000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Electricity distribution and control apparatus",
            "id": "31200000",
            "scheme": "CPV"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "type": "cost"
            }
          ],
          "weightingDescription": "Commercial\tCriteria further described within the tender documentation.\tPrice\t40%\nTechnical\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t30%\nDeliverability\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t20%\nSocial Value\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t10%"
        },
        "contractPeriod": {
          "endDate": "2030-07-21T23:59:59+01:00",
          "maxExtentDate": "2032-06-28T23:59:59+01:00",
          "startDate": "2026-07-22T00:00:00+01:00"
        },
        "description": "These are required by critical DTS (Data Transmission System) and PIS (Passenger Information System) parts. These bespoke components also form part of the design integration for the other saloon systems, i.e. CCTV. The design has been verified and validated.",
        "hasRenewal": true,
        "id": "1",
        "identifiers": [
          {
            "id": "Lot 1"
          }
        ],
        "renewal": {
          "description": "The contract has the option to be extended in duration for up to 12 months to facilitate unplanned events."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Stage 1 - SSQ (Selection Questionnaire)\nAssessment Method:\nPre-defined scoring and weighting mechanism.\nSome sections assessed as Pass/Fail.\nKey Areas Assessed:\nEconomic \u0026 Financial Standing\nSafety, Health \u0026 Environment\nTechnical Capability \u0026 Experience\nProject-Specific Questions\nShortlisting Rule:\nTop five suppliers meeting minimum requirements will proceed.\nTfL may shortlist more than five if scores are tied.\nSuppliers failing minimum requirements are ineligible.\nStage 2 \u0026 3 - Tender Evaluation\nSections Evaluated:\nTechnical Submission\nPass/Fail for compliance with specification and BOM.\nWeighted scoring for methodology and quality systems.\nMust meet minimum overall score.\nDeliverability\nScored on ability to meet programme and delivery requirements.\nMust achieve minimum score.\nCommercial\nCompliance with Terms \u0026 Conditions.\nPrice aligned with BOM/specification/drawings.\nSocial Value\nSubmission via Social Value Portal using London TOM System.\nEvaluation Methods\nPass/Fail:\nDefault is Fail unless unequivocal evidence proves compliance.\nDiscretionary Pass/Fail:\nTfL may use discretion for borderline cases but failure in key areas can lead to exclusion.\nSummary Logic:\nSuppliers are first filtered through SSQ based on compliance and minimum standards in financial, safety, technical, and project-specific areas. The top five (or more if tied) move to tender stages, where technical, deliverability, commercial, and social value submissions are scored. Failure to meet minimum thresholds at any stage results in exclusion.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Bespoke ECN components Harnesses",
        "value": {
          "amount": 3100000,
          "amountGross": 3720000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "type": "cost"
            }
          ],
          "weightingDescription": "Commercial\tCriteria further described within the tender documentation.\tPrice\t40%\nTechnical\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t30%\nDeliverability\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t20%\nSocial Value\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t10%"
        },
        "contractPeriod": {
          "endDate": "2030-07-21T23:59:59+01:00",
          "maxExtentDate": "2032-05-29T23:59:59+01:00",
          "startDate": "2026-07-22T00:00:00+01:00"
        },
        "description": "All remaining ECN harnesses will be made available to qualified suppliers with the capability and interest to deliver complete harness assemblies.",
        "hasRenewal": true,
        "id": "2",
        "identifiers": [
          {
            "id": "Lot 2"
          }
        ],
        "renewal": {
          "description": "In anticipation for any Project delays and unplanned activities"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Stage 1 - SSQ (Selection Questionnaire)\nAssessment Method:\nPre-defined scoring and weighting mechanism.\nSome sections assessed as Pass/Fail.\nKey Areas Assessed:\nEconomic \u0026 Financial Standing\nSafety, Health \u0026 Environment\nTechnical Capability \u0026 Experience\nProject-Specific Questions\nShortlisting Rule:\nTop five suppliers meeting minimum requirements will proceed.\nTfL may shortlist more than five if scores are tied.\nSuppliers failing minimum requirements are ineligible.\nStage 2 \u0026 3 - Tender Evaluation\nSections Evaluated:\nTechnical Submission\nPass/Fail for compliance with specification and BOM.\nWeighted scoring for methodology and quality systems.\nMust meet minimum overall score.\nDeliverability\nScored on ability to meet programme and delivery requirements.\nMust achieve minimum score.\nCommercial\nCompliance with Terms \u0026 Conditions.\nPrice aligned with BOM/specification/drawings.\nSocial Value\nSubmission via Social Value Portal using London TOM System.\nEvaluation Methods\nPass/Fail:\nDefault is Fail unless unequivocal evidence proves compliance.\nDiscretionary Pass/Fail:\nTfL may use discretion for borderline cases but failure in key areas can lead to exclusion.\nSummary Logic:\nSuppliers are first filtered through SSQ based on compliance and minimum standards in financial, safety, technical, and project-specific areas. The top five (or more if tied) move to tender stages, where technical, deliverability, commercial, and social value submissions are scored. Failure to meet minimum thresholds at any stage results in exclusion.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Other Harnesses",
        "value": {
          "amount": 772800,
          "amountGross": 927360,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "type": "cost"
            }
          ],
          "weightingDescription": "Commercial\tCriteria further described within the tender documentation.\tPrice\t40%\nTechnical\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t30%\nDeliverability\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t20%\nSocial Value\tDetailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.\tQuality\t10%"
        },
        "contractPeriod": {
          "endDate": "2030-07-21T23:59:59+01:00",
          "maxExtentDate": "2032-04-14T23:59:59+01:00",
          "startDate": "2026-07-22T00:00:00+01:00"
        },
        "description": "A range of electrical miscellaneous parts will be procured with reference to specialised packaging and labelling in the correct sequence to support efficient installation.",
        "hasRenewal": true,
        "id": "3",
        "identifiers": [
          {
            "id": "Lot 3"
          }
        ],
        "renewal": {
          "description": "Option for extension in place to allow for delays to delivery/programme, possible re-work of materials, etc..."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Stage 1 - SSQ (Selection Questionnaire)\nAssessment Method:\nPre-defined scoring and weighting mechanism.\nSome sections assessed as Pass/Fail.\nKey Areas Assessed:\nEconomic \u0026 Financial Standing\nSafety, Health \u0026 Environment\nTechnical Capability \u0026 Experience\nProject-Specific Questions\nShortlisting Rule:\nTop five suppliers meeting minimum requirements will proceed.\nTfL may shortlist more than five if scores are tied.\nSuppliers failing minimum requirements are ineligible.\nStage 2 \u0026 3 - Tender Evaluation\nSections Evaluated:\nTechnical Submission\nPass/Fail for compliance with specification and BOM.\nWeighted scoring for methodology and quality systems.\nMust meet minimum overall score.\nDeliverability\nScored on ability to meet programme and delivery requirements.\nMust achieve minimum score.\nCommercial\nCompliance with Terms \u0026 Conditions.\nPrice aligned with BOM/specification/drawings.\nSocial Value\nSubmission via Social Value Portal using London TOM System.\nEvaluation Methods\nPass/Fail:\nDefault is Fail unless unequivocal evidence proves compliance.\nDiscretionary Pass/Fail:\nTfL may use discretion for borderline cases but failure in key areas can lead to exclusion.\nSummary Logic:\nSuppliers are first filtered through SSQ based on compliance and minimum standards in financial, safety, technical, and project-specific areas. The top five (or more if tied) move to tender stages, where technical, deliverability, commercial, and social value submissions are scored. Failure to meet minimum thresholds at any stage results in exclusion.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Other Electrical Parts",
        "value": {
          "amount": 701730,
          "amountGross": 842076,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "London Underground Limited (LUL) is seeking to procure Electrical Material for 1992 Tube Stock(92TS) Central Line Fleet, on behalf of the Central Line Improvement Programme(CLIP) .\nThese materials will be used in supports Central Line Fleet, Rail Vehicle Accessibility Regulations (RVAR) Project system installations.\nThe proposed tender is to be issued in three Lots, and the award for both Harnesses (Lot 1\u00262) and Lots 3 Componets will awarded in line with the evaluation criteria for the Most Advantageous Tender (MAT). TfL reserves the right award each lot to one, two or three suppliers to supply all three Electrical Materials.\nSuppliers must be able to demonstrate experience in delivering and supporting manufacturing and supply of materials for use on railway related applications or similarly regulated sectors.\nThis notice commences the formal procurement process.\nThis contract will be awarded under the Procurement Act 2023.\nBidders wishing to take part in the process and submit a response should contact allenawatefe@tfl.gov.uk and ensure they are registered on the SAP Ariba e-tendering platform.\nRegistration is required to receive an invitation to the procurement event and access to the ITT (Invitation to Tender) documentation.\nBidders are require to Express Interest to participate by Wednesday 28th November 2025 at 12PM GMT.\nSAP Ariba supplier registration link: https://service.ariba.com/Supplier.aw\u202f. You must upload your tender to the online e-Tendering.\nIf you encounter problems, please contact allenawatefe@tfl.gov.uk and Ariba_Supplier_Enablement@tfl.gov.uk in good time.\nProcurement Procedure\nThis procurement will follow the Competitive Flexible procedure, ensuring transparency, fairness, and equal treatment of all bidders.\nKey Stages of the Process\nExpression of Interest\nBidders to express interest to participate via contacting Allen Awatefe (allenawatefe@tfl.gov.uk) by the specified date.\nPublication of Tender Documents\nAll relevant documentation, including specifications, terms and conditions, and evaluation criteria, will be made available via TfL\u0027s eTendering portal Ariba.\nClarification Period\nBidders may submit clarification questions regarding the tender documents via the portal by the specified date. Responses will be shared with all participants to ensure equal access to information.\nSubmission of Tenders\nCompleted tenders must be submitted electronically by the specified date. Late submissions will not be considered.\nEvaluation of Tenders\nTenders will be evaluated based on the criteria set out in the tender documents.\nBest and Final Offer (BAFO)\nTfL reserves the right to invite shortlisted bidders to submit a Best and Final Offer. This stage will allow bidders to refine their proposals based on feedback or updated requirements.\nAward Decision\nThe contract will be awarded to the most advantageous tender (MAT), subject to internal approvals and standstill period requirements.\nContract Finalisation\nFollowing completion of the standstill period, the successful bidder will be invited enter into contract with TfL."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Bidders are require to Express Interest to participate by Wednesday  09 January  2026 at 12PM GMT.\nSAP Ariba supplier registration link: https://service.ariba.com/Supplier.aw\u202f. You must upload your tender to the online e-Tendering.\nSAP Ariba Registration:\nThe following instructions explain TfL\u0027s e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.\n(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration.\n(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL\u0027s SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL\nGuidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf\n(3) Upon completion of steps 1 and/or 2, interested parties must inform allenawatefe@TfL.co.uk with the following details:\n- your organisation name as registered in SAP Ariba;\n- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;\n- your single point of contact registered on SAP Ariba; first name and surname;\n- your email address registered with SAP Ariba; and\n- your role in the organisation as registered with SAP Ariba;\nCompletion of these steps will enable TfL to invite interested parties to the sourcing event in SAP Ariba to gain access to the procurement documents, allowing interested Applicants to view documents and submit their Participation stage responses via SAP Ariba.\nIf you encounter problems, please contact allenawatefe@tfl.gov.uk or Ariba_Supplier_Enablement@tfl.gov.uk in good time.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Supply of Electrical Material 92TS for Central Line Improvement Programme (CLIP)",
    "value": {
      "amount": 4574530,
      "amountGross": 5489436,
      "currency": "GBP"
    }
  }
}